Workflow.md

+# Migration Workflow
+
+## Daily Process Flow
+
+### 1. Queue Sync (1:00 PM)
+
+- Fetches new user consents from Bohrium API
+- Adds users to migration queue
+- Automatically triggers batch creation after sync
+
+### 2. Batch Creation (Auto-triggered)
+
+- Creates batches based on server capacity
+- Assigns batches to available servers (TEMP01, TEMP02, TEMP03)
+- Only creates batches for servers that have capacity
+
+### 3. Pre-Migration Emails (1:30 PM)
+
+- Sends notification emails to users scheduled for migration
+- Includes migration date and instructions
+- Sends summary email to monitoring address
+
+### 4. AD Group Management (5:30 PM)
+
+- Adds users to `sabahgov-gws-gmail` Exchange group (synced into Google Workspace as sabahgov-gws OU via GCDS)
+- Removes users from `sabahgov-non-gmail` Exchange group
+- Logs all changes
+
+### 5. GCDS Sync (5:30 PM - After AD Management)
+
+- Triggers GCDS task on Xenon server
+- Waits for sync completion
+- Synchronizes AD changes with Google Workspace
+
+### 6. Migration Execution (6:00 PM)
+
+#### PST Export
+- Triggers PST export on Hafnium for servers with batches
+- Monitors export progress
+- Only triggers for servers that have batches assigned
+
+#### GWME Migration
+- Monitors PST export completion per server
+- Triggers GWME migration when PST export completes
+- Only triggers GWME for servers that have batches
+- Monitors GWME execution and logs
+
+## Batch Management
+
+- Batches are created automatically after queue sync
+- Batch size is based on server capacity
+- Batches are assigned to servers based on availability
+- Only servers with batches will execute PST export and GWME
+
+## Error Handling
+
+- Failed migrations are logged
+- Retry logic for transient failures
+- Master summary log tracks all operations
+- Errors in logging don't interrupt workflow
+
+---
+
+**See also:** [Operations](Operations.md), [Troubleshooting](Troubleshooting.md)
+